Attendee Terms & Conditions

These Attendee Terms & Conditions ("Terms") govern your registration for and attendance at any event listed on Conference.fyi ("Platform"). By registering for an event, you agree to these Terms as well as any additional terms published by the event organizer.

Where an event organizer has published separate terms or policies, those terms shall apply in addition to these Terms and, in the event of any conflict, the organizer's terms shall prevail for that event.

1. Registration

• Registration is confirmed only after payment has been successfully processed and a confirmation email has been issued.
• Conference.fyi and the event organizer reserve the right to accept or decline any registration where permitted by applicable law.
• Attendees are responsible for ensuring that all registration information provided is accurate and complete.

2. Payment

• All registration fees must be paid before the published payment deadline.
• Prices displayed at the time of registration are subject to applicable taxes, service charges, and currency conversion fees where applicable.
• Failure to complete payment may result in cancellation of the registration.

3. Event Changes

Event organizers may, where reasonably necessary:

• change the event date or time;
• change the venue;
• convert an event between in-person, virtual, or hybrid formats;
• modify the agenda or programme;
• replace speakers, moderators, exhibitors, or sponsors; or
• make any other operational changes necessary for the successful delivery of the event.

Such changes do not automatically entitle attendees to a refund unless expressly stated in the organizer's cancellation policy.

4. Cancellation by the Attendee

• Cancellation, refund, credit voucher, and substitution policies are determined by the individual event organizer.
• Attendees should review the cancellation policy published on the event page before registering.
• Where no organizer-specific policy exists, requests will be considered at the organizer's discretion.

5. Event Cancellation or Postponement

If an event is cancelled, postponed, or rescheduled, the event organizer will determine the available options, which may include:

• transfer of registration to a new date;
• a credit voucher;
• access to a virtual alternative;
• a partial or full refund.

Conference.fyi and event organizers are not responsible for travel, accommodation, visa costs, insurance, or other expenses incurred by attendees.

6. Delegate Substitutions

• Where permitted by the event organizer, attendee substitutions may be made before the published substitution deadline.
• Registrations may not be shared between multiple attendees.

7. Code of Conduct

• All attendees are expected to behave professionally and respectfully.
• Harassment, discrimination, abusive behaviour, intimidation, disruption, illegal activity, or any conduct that negatively affects other participants will not be tolerated.
• The organizer may remove any attendee without refund for violations of this Code of Conduct.

8. Identification

• Attendees may be required to present valid identification before admission.
• Conference badges or digital credentials must not be transferred unless substitutions have been approved.

9. Photography, Recording and Media

• Events may be photographed, recorded, livestreamed, or otherwise documented.
• By attending an event, you grant the organizer and Conference.fyi permission to use photographs, video recordings, audio recordings, or screenshots containing your likeness for promotional, educational, editorial, archival, or marketing purposes without additional compensation unless prohibited by law.
• Unauthorized recording or redistribution of event content may be prohibited by the organizer.

10. Intellectual Property

• All presentations, materials, recordings, logos, trademarks, documents, software, and event content remain the intellectual property of their respective owners.
• Attendees may not copy, reproduce, distribute, sell, publish, or commercially exploit event content without prior written permission.

11. Health and Safety

• Attendees agree to comply with all venue rules, health requirements, security procedures, and reasonable instructions issued by the organizer or venue staff.
• Failure to comply may result in removal from the event.

12. Personal Property

• Attendees are responsible for safeguarding their own personal belongings.
• Neither Conference.fyi, the organizer, nor the venue accepts responsibility for lost, stolen, or damaged property.

13. Privacy

• Personal information collected during registration will be processed in accordance with the Conference.fyi Privacy Policy and, where applicable, the event organizer's privacy policy.
• Certain registration details may be shared with the event organizer where necessary for event administration.

14. Force Majeure

Neither Conference.fyi nor the event organizer shall be liable for delays, interruptions, postponements, or cancellations caused by events beyond reasonable control, including but not limited to:

• natural disasters;
• pandemics or public health emergencies;
• acts of government;
• civil unrest;
• terrorism;
• strikes;
• utility failures;
• internet outages; or
• other force majeure events.

Where practical, organizers may reschedule the event, offer virtual participation, issue credits, or provide refunds in accordance with their policies.

15. Limitation of Liability

• Conference.fyi operates as an event discovery and registration platform.
• The organization, management, delivery, and content of each event remain the responsibility of the respective event organizer.

• cancellation or postponement of an event;
• speaker changes;
• programme changes;
• travel or accommodation costs;
• visa expenses;
• loss of profits;
• indirect or consequential damages; or
• any claims arising from the conduct or performance of an event organizer.

16. Compliance with Laws

Attendees agree to comply with all applicable local laws, venue regulations, and event requirements throughout their participation.

17. Amendments

• Conference.fyi may update these Terms from time to time.
• Updated Terms become effective upon publication on the Platform and apply to future registrations unless otherwise required by law.

18. Governing Law

• These Terms shall be governed by the laws applicable to Conference.fyi unless an individual event organizer specifies otherwise for a particular event.
• Any disputes relating to an individual event may also be subject to the laws and jurisdiction specified by the respective event organizer.

19. Contact

• Questions regarding event logistics, cancellations, refunds, or programme details should be directed to the respective event organizer.
• For assistance with your Conference.fyi account or the registration platform, please contact the Conference.fyi support team through the Contact page on the Platform.